Invoice Summary Descriptions

Invoice Summary

As products are entered into the invoice, the system will automatically calculate the totals with tax and any discounts.

Subtotal - This is the subtotal of the invoice, if any products are tagged as Hostess Gifts, Gifts With Purchase, Demo Use or Personal Use, they are not included in this figure. Individual product discounts will also be reflected in this figure.

Discount - This is another location where you can enter a discount amount. You can enter either a discount percentage in the percentage field or a dollar value in the field immediately under the subtotal. Many consultant’s and director’s enter there hostess credit here.

Tax Rate - The contact’s tax rate is displayed in this field when the invoice was displayed. The tax Rate is saved for each contact, you can have contacts with different tax rates. The default tax rate will be the rate entered into your Invoice tab in “Settings” when you added the contact to your database. You can change the contact’s tax rate by clicking in the Tax Rate field and entering a new value.

Tax - The invoice automatically calculates the tax as you enter or edit products. Again, if you click on the Tax Retail/Tax Subtotal button at the top of the screen you can change the amount of tax charged if you have given discounts etc. For your convenience you may also enter a tax value of your own into the tax field which will override the auto calculate tax feature.

Ship Via - This will default to the Ship Via default option you selected in the “Invoice” tab in “Settings”. You can make another selection by simply clicking on the down arrow and making your selection. This selection will then be saved for future invoices for this customer or until you make another selection.

Shipping - You can use this field to track shipping charges.

Total of this Invoice - This will reflect the grand total of the invoice which is the total of the sub total, less discount, plus tax, plus shipping.

Previous on Account - This will reflect any outstanding balance due which the customer has from prior invoices.

Moneys Received - Enter the amount of payment the customer makes on this invoice. The system will track any balance on account if you decide to offer credit. If they make a partial payment, the outstanding balance is tracked and will be included in the previous on account next time you create an invoice. Payments can be entered directly from the contact window or included in additional invoices. There are Money on Account Reports that can be generated from both the Contact Lister and Reports that will give you a list of all customers with an outstanding balance.

Balance on Account - The total of the “Total of this Invoice”, plus “Previous on Account”, less “Moneys Received”. If the invoice is not paid in full, this is the amount that will be carried over to the customer’s Contact window and be displayed in the Acct. Bal. field.

Paid In Full - Activating this button will mark the invoice as paid in full and transfer the Balance on Account amount into the Moneys Received field.