expenses window

The Balance Sheet

The system tracks expenses and additional income divided into categories. You can create as many categories as you need using your own descriptions. Expenses or additional income are entered into the Balance Sheet. The Balance Sheet displays monthly sales less your expenses and mileage. Expenses, additional income and mileage can be added or edited in the Balance Sheet. To open the Balance Sheet;

Click on the Balance Sheet icon in the main toolbar or select “Balance Sheet” from the “View” menu.

The balance sheet displays sales for the month on the first 2 lines highlighted in green. Sales displayed are bottom line moneys received and can not be edited from this window. Expenses and addition income are listed below sales. All entries are for the month displayed. You can enter expenses for any date into any month but you need to click on refresh to include the expense in the correct month. You can change the month that is displayed by selecting a month from the Month Beginning drop down box.

Entries can be edited by clicking in the

Refresh - The refresh button will sequence your entries and line them up by date. If you make entries you don’t have to enter them in date order.

New Enty - To add a new expense or new additional income click on the “New Entry” button at the bottom of the screen. A new expense entry will appear. Enter information using tab to advance from field to field. Note (check number) Payee and Categories utilize pop up list boxes with the various descriptions or categories already entered. Categories can be created on the fly by simply typing in a new category description into the “Category” field. If the Payee has been entered before, the system will enter the previous category, mileage and amount, change the amount if necessary and continue to tab to the next field. You can save the entry by clicking on the “Save” button in the expense or by pressing tab until the save window appears.

New Income - To add a new income entry, double click in the “Increase” column of the new entry. Income is entered just like expenses only the value is entered into the “Increase column”. The “Decrease” column must contain a zero to gain access to the increase column. Create additional categories to track your additional income.

Delete Item - You can delete an entry in the expense window by clicking in the entry to highlight it and the clicking “Delete Item” You will be prompted before the item is removed.

Editing/Adding Expense Categories Click on “Modify Categories” to open the Expense Categories window.

To add a category click on the “Add” button and enter your description. Categories are limited to 10 characters. To change the description for an existing category, click on the category to highlight it and click on “Change” to open the category description. Modify the description and click “Save” to save the changes. To delete a category you must first delete any expenses that are in the category. Expenses can be deleted in the Balance Sheet. Click on the category to highlight it and click “Delete” to remove the category. Click “Close” to close the expense categories window.

Close - To close the balance sheet, click Close. Be sure that your entries or edits have been saved before closing the balance sheet.